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JOB OPENINGS  for  September 2022

  • Deadline for all applications: June  15, 2022

  • Submit cover letter & resume here.

  • Applicants will be contacted if considered for an interview.

 

1. Program Coordinator

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Location: Victoria, BC, Canada

Part-time Flexible Position:  40 hours/month

One year contract: September 2022-June 2023

Salary: $1200/month

*40 monthly travel stipend 

*more details below

Highlights:  

  • flexible hours

  • Part of an amazing  team 

  • Organizing registration for new and returning families

  • Connecting  with    wonderful community partners

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2. E.C.E.

Location: Victoria, BC, Canada

Full-time Position: Monday to Friday; 6.5h/day; September-June 2022/23

Salary: $24/hour

*more details below

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3. Forest School Educator

Location: Victoria, BC, Canada

Part-time Position: Tuesday & Thursday mornings; 6hr/week; September-June 2022/23

Salary: $23/hr\

*more details below

​

 

Job Descriptions

Program Coordinator

The Program Coordinator is responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

Assets 

  • ECE & Environmental Education Experience

  • Current First Aid & CPR

  • 1-3 years of progressive management experience in a voluntary sector organization

  • 1-3 years of experience working as an ECE in a forest school setting

Job Description

The Program Coordinator of The Victoria Nature School’s ideal candidate:

  • Is knowledgeable about forest schools and early childhood settings; including licensing requirements, current educational trends, and additional resources to respond to the needs of varying groups in the organization’s learning community.

  • Is adaptable, demonstrating a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency.

  • Can establish and maintain positive working relationships with others, to achieve the goals of the organization; can work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

  • Behaves ethically, understands ethical behaviour and business practices, and ensures that one's own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization; Can respond to a multitude of situations with ethical decision making, thoughtfulness, compassion and knowledge.

  • Communicates effectively; can speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques while valuing positive child, and family and staff interactions

  • Can positively influence others to achieve results that are in the best interest of the organization.

  • Can think strategically;  assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.

  • Can anticipate, understand, and respond to the needs of children, staff, and families to meet or exceed their expectations within the organizational parameters.

  • Is organized and can set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

  • Is a solution finder; can assess situations to identify needs, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Responsibilities

The Program Coordinator is responsible for (but not limited to):

Leadership

  • Collaborate with the Board of Directors in upholding the mission and goals of the society.

  • Identify, assess, inform, and advise the Board of Directors of internal and external issues as well as any activities that affect the organization

  • Foster effective teamwork between both the Board and the Executive Director and the Executive Director and staff

  • In addition to the Board, act as a spokesperson for the organization

  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate

  • Initiate and maintain relationships with staff/substitutes, families, Saanich parks and other stakeholders

  • Respond to and anticipate needs of staff and families

Operational Planning and Management

  • Reports to the designated Board members and acts within Board approved policies.

  • Attend monthly board meetings to provide a director’s report that communicates the needs of staff and an update on the programs.

  • Ensure that the operation of the organization meets the expectations of families, staff, and board;  is in alignment with the organization's mission and goals; follows the early learning framework of BC; and is in compliance with licensing requirements.

  • Oversee the efficient and effective day-to-day operation of the organization

  • Review existing policies on an annual basis and recommend changes to the Board as appropriate

  • Ensure that personnel, family, student, donor, and volunteer files are securely stored and privacy/confidentiality is maintained

  • Respond to and maintains all email and phone call inquiries in a timely manner

  • Set the yearly schedule following SD61 calendar and the gradual entry schedule for all classes

  • Check and track weather and changes in weather daily, to form a plan for each days operation

  • Renew yearly requirements/payments such as forest site, rec center classroom booking, insurance, board insurance

Program Planning and Management

  • ​​Oversee the planning, implementation and evaluation of the organization's programs and services

  • Ensure that the program and services offered by the organization contribute to the organization's mission and reflect the strategic priorities of the Board

  • Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality

  • Organize information session; registration day;  monitor wait list, applications and registration status.

  • Support staff in their day to day interactions with children, offer resources when applicable

  • Responsible for maintaining a robust substitute list and is available to substitute if/when necessary.

  • Is flexible and understanding about family circumstances, works with a family to support them

  • Is aware and thoughtful of the power of language in policy making and in day to day communication with children and families and staff

Human resources planning and management

  • Determine staffing requirements for organizational management and program delivery

  • Oversee the development of job descriptions for all staff

  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations

  • Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission.

  • Ensure that all staff and practicum students receives an orientation to the organization and that appropriate training is provided

  • Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting performance reviews

  • Coach and mentor staff as appropriate to improve performance and ensure continuing job satisfaction and morale

  • Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

Financial Planning and Management

  • Work with the Board (Treasurer) to prepare a comprehensive budget

  • Work with the Board to secure adequate funding for the operation of the organization

  • Research funding sources, oversee the development of fundraising plans and write funding proposals to increase the funds of the organization

  • Participate in fundraising activities as appropriate

  • Ensure that sound bookkeeping and accounting procedures are followed 

  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization

  • Provide the Board Treasurer with comprehensive, regular reports on the revenues and expenditure of the organization

  • Ensure that the organization complies with all legislation covering taxation and withholding payments

  • Work with the Bookkeeper and/or treasurer to ensure that payroll, CRA invoicing and submissions, CCOF and ECE-WE, subsidy and related financial activities are accurate and appropriate, timely and monitored

  • Support families in applying for subsidy, track, claim and deposit all tuition funds

Community Relations/Advocacy

  • Represent the organization to the greater community to further partnerships, advocacy objectives, programming initiative and community partnership goals

  • Establish good working relationships and collaborative arrangements with community partners and groups, funders, politicians, and other organizations to help achieve the mission and goals of the organization.

Risk Management

  • Develop policies and procedures in compliance with new, or updated legislation

  • Regularly evaluate and recognize when updates are required for risk management document and parent handbook

  • Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage

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2. E.C.E.

Qualifications

  • Certified Early Childhood Educator, CYC, 

  • Forest School Practitioner's Certification

  • Coyote Mentoring Training

  • First Aid Certification

  • Criminal record check

  • Doctor's note

Job Description

  • To support emotional, physical, developmental well being of children, families, and staff in day to day happenings and operations in an

  • outdoor setting with children aged 3-5.

  • Support day today operations of the program in a team setting 

  • Ensure the well being of all children and staff are at the forefront of daily decision making

  • Deliver and implement an emergent curriculum based on the children's lead in various areas of exploration

  • Provide multiple ways of communication with families and caregivers to ensure healthy, positive relationships are formed and maintained on a regular basis, through weekly reflections, and in person communication.  

  • Maintain proper licensing, doctors note, criminal record checks and regular professional development offered through various sources

  • Record, assess, and evaluate the happenings at nature school on a regular basis 

  • Attend regularly scheduled staff meetings 

  • Maintain a safe outdoor classroom by completing daily site checks

  • In addition to the regular and customary classroom responsibilities and duties, employees may be assigned additional duties both inside and outside the classroom, which may be necessary for the proper functioning of Victoria Nature School

​

3. Forest School Educator

   Qualifications

  • Forest School Practitioner Certification

  • Coyote Mentor Training

  • First Aid

  • Criminal record check

  • Doctors note

    Job Description

  • Support day today operations of the school in a team setting 

  • Ensure the well being of all children and staff are at the forefront of daily decision making

  • Deliver and implement an Emergent curriculum based on the children's lead in various areas of exploration

  • Provide multiple ways of communication with families and caregivers to ensure healthy, positive relationships are formed and maintained on a regular basis, through weekly reflections, and in person communication.  

  • Maintain proper licensing, doctors note, criminal record checks and regular professional development offered through various sources

  • Record, assess, and evaluate the happenings at nature school on a regular basis 

  • Attend regularly scheduled staff meetings 

  • Maintain a safe outdoor classroom by completing daily site checks

  • In addition to the regular and customary classroom responsibilities and duties, employees may be assigned additional duties both inside and outside the classroom, which may be necessary for the proper functioning of Victoria Nature School

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